When collecting material
  • Actively suggest open access licensing to donors, and educate them about its benefits if necessary. Some may be happy to be happy to make their material available under more permissive terms once they know it is an option.
  • Consult with creators and donors in advance about any particular concerns they have regarding their materials, in case of unusual situations (such as concerns about mass reproduction of indigenous items).
  • When dealing with single large donors (such as government departments) suggest changes where contracts do not provide best practice access, rather than merely accepting the first offer.
  • Where appropriate, establish compulsory standards or clear policies (whether on an institutional or sectoral basis) about what access permissions donors must agree to before their material will be accepted by the institution. This will often be a good strategy, for example, in relation to projects dealing with user-generated materials intended for distribution or reuse.
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